Purchase Orders

While paper-based processes involving emails and spreadsheets can suffice for businesses with limited purchasing needs, they often pose significant restrictions as a company scales. These limitations result in higher error risks, slower processing times, and significant difficulties in tracking and analyzing procurement data.

As the companion app to Purchase Requests, Purchase Orders allows you to efficiently initiate and oversee item purchases for your organization. This centralized hub provides immediate access to critical details, including PO numbers, order descriptions, payment terms, and more, streamlining your procurement process.

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Simplify your buying process

Seamlessly transition from an approved purchase request to initiate purchase orders
Access all orders and requests in one place for efficient tracking and management
Manage costs for accurate budgeting and improve cost management

Effortlessly track purchase orders while keeping everyone informed

Track purchase request statuses and know when items are ready for purchase
Mark when items are in transit to ensure timely delivery
Easily access vendor information and confirm pricing within purchase order records
Request approvals to ensure alignment on purchase items
Facilitate internal communication for quick responses and stay updated on vendor interactions

Know when an item has been added to an order, pending purchase, purchased, shipped and received
Track status of each purchase with visual progress bar
See how many units are being ordered and the total cost
Mark the date of purchase, shipping and arrival dates
Select vendor items are being purchased from and directly confirm pricing before purchasing

Access all purchase requests and track status
Create a new purchase order from a request or add items to an existing order
Interact with employees who have requested items to be purchased using posts
Stay informed of a request’s approval process
Search requests by parts to identify manufacturer, distributor and related purchase request information
Access a list of company items from past purchases

Set up a multi-staged approval process with multiple participants or just a one-step approval to review purchase orders
Label each stage of your approval process and assign who you would like to approve each step of your process
Set a deadline date for each approver so they are aware of when they need to approve
Add members for full visibility into all comments, feedback, posts and key information of a change request to make well-informed decisions
Send notifications and reminders to each approver, letting them know they are part of the approval process or to submit their responses

Capture and log conversations held through emails, in-person meetings, phone or video calls
Categorize conversations to gather insightful metrics on various types like cold calls, first touches, follow-ups, demos, and more
Designate who was part of each conversation
Attach and access specific files or notes associated with the outreach efforts

Discuss insights and get input from others in your organization regarding a particular record
Add @mentions to message others in your organization using Notification link in the Appward sidebar
Like a post to acknowledge and notify the author
Attach documents, images, media and AppShare links connecting to any record in Appward

Attach files related to individual purchase orders to conveniently provide important documentation
Link to files in the Appward Cloud, Appward Documents or upload from local storage
Organize files by list order using arrow keys

Collect data metrics to identify patterns, recurring issues, or bottlenecks of items being purchased
Analyze the gathered data to proactively address challenges, streamline processes, and promote continuous improvement
View insights derived from data to understand the status and distribution of inventory stock
Collect insights on time spent and progress made on tickets to improve efficiency