Boards

Managing tasks and projects takes an enormous amount of organization. Relying on spreadsheets, presentations and email creates more clutter and organization issues. Plus, existing project management solutions that claim to help streamline and communicate updates on your projects often end up falling short in capabilities and feeling disconnected from where you’re doing the work.

With Appward Boards, you can visualize, prioritize, and manage tasks with the ease and familiarity of a Kanban-style board and the power of a comprehensive project management system. Effortlessly break down and assign tasks to fit your team’s changing needs, share documents and deliverables, collaborate in context with real-time communication Posts and create automations to keep everything running on time.

Take a test drive

Collaboration is better when everything’s together

Collaborate in the context of the task using Posts that notify recipients and bring them to the front line of the card
Communicate in real-time by using @-mentions to notify team members
Keep files organized and readily accessible with built-in document control system
Relate records in any Appward app by adding a direct AppShare link
Set up approvals for tasks or deliverables utilizing customizable approvals

Control the chaos with Kanban

Manage tasks and track progress using Kanban Boards that are tailored to how your business operates
Set up your “To do,” “Doing” and “Done” lists or create lists to match your processes
Visualize projects progress across tasks
Define automations for updating progress, Timelog timers, tag assignment and archiving
Control access by making Boards personal, public or invite-only
Drill down on the details of each board with advanced filtering

Cards, the ultimate taskmaster

Clearly establish task details, deadlines, ownership, and required effort
Monitor progress effortlessly through clear status indicators
Track work efforts using Timelog and project time estimates
Manage approvals for streamlined workflows
Establish standardized processes using Checklists

The view is yours—Boards, Lists and Gantt

Gain a clear overview of project timelines for better project management
Identify task dependencies to allocate resources effectively and prevent bottlenecks
Establish task priorities by setting predecessors for accurate scheduling
Drag timelines to extend or shorten schedules to accommodate project timelines

Trigger notifications that bring the recipient to the front lines of the task:

Card assignment
Progress and completion
Cards moving to a different list
Addition of new cards on a board
Approvals
Following a card or board

Add @-mentions to send Notifications to individuals or groups right in the Appward sidebar.
Liking messages in Posts with a single click of the thumbs-up icon and it will automatically trigger a Notification to the person who authored the post, letting them know you saw their note.
Attach documents, images, media and AppShare direct deep links to any record to and from any Appward app.
Enlarge any attached document, image or media by double-clicking the file.
Edit your message by clicking on the pencil icon if you need to modify or update your note.
Authors of each message posted can delete their own comments.

Set up automations for each list within your board to trigger updates automatically
Establish certain actions to take place when a card within a board is moved to and from lists.
Types of actions you can set:
- Set progress percentages as a card moves from board to board
- Set start and end dates to auto update
- Auto-populate tags that align with status, department or any other identifier to help easily filter through cards
- Auto-assign team members to a card when it’s moved between boards
- Set a timeline for when a card should be archived
- Auto-update the color of a card’s header to stay organized visually
- Trigger time log timers to start, stop and pause

Use built-in timer to log time spent working on a task
Start, Pause and Stop buttons for automatic time stamps of dates and times
List view of each time a team member has logged time working on a card
Quickly see a complete total of hours, minutes and seconds spent

Share documents using the built-in centralized document control system, Appward Documents, ensuring everyone has direct accesses the correct version of the file
Store documents, images or other media-rich files that are affiliated with a card task
Access the Appward cloud file explorer and select files from organizational, personal and public folders
Edit and change files with permission controls

Visualize tasks in a Gantt Chart
Determine the order in which tasks need to be completed
Identify dependencies between tasks and mark them accordingly
Allocate resources based on task and timeline
Set predecessors to define tasks to be completed before other can start
Drag start and end dates of tasks in a visual interface
Use the quick-adjust feature to shift tasks and allocate resources as needed
Monitor the progress of a task and make adjustments as necessary

Select from contacts to assign one or multiple people to a task card
Stay in communication with those assigned to a card through Posts
Know how much time each assigned person spends on an action item in Timelog
Manage a schedule within a card to ensure assignees are completing action items and meeting deadlines

A dynamic progress bar visually displays the percentage of completion for each board
Track progress of each card task with it’s own progress bar
“To Do Lists” are linked to progress bars and auto adjust the percentage of completion
Progress bars auto-scale as checks are marked off on associated checklists

Select from contacts who will be part of your approval process
Title your approvals accordingly so the approver knows what they are approving
Set approval date deadlines
Send notifications to approvers to remind them of any upcoming approval timelines
Approvers can add comments to whether they approve or reject an action item
View status of whether an approval is pending, approved or rejected
Reset an approvers status when a task needs to be reviewed again

Create a standardized checklist in Checklist Creator to link to a particular card task
Within Checklist Creator, you can:
- Create and edit specific responsibilities for each check
- Set checks with direct requirements
- Link steps that attach to other Appward Apps like Projects, Inspections, Audits, Actions and others
Link one or more checklists to a card
Track the progress of tasks being checked off a checklist with a visual progress bar
Generate checklists reports for easy review and sharing
Use the ‘To Do’ List column in the Details Tab to create on the fly checklists
Work efforts progress dynamically adjusts to display percentage of completion based on ‘To Do’ list checklist

Take and log notes directly in a card to keep information in context
Organize notes within folders for quick navigation
Use HTML editor to format notes and highlight key information accordingly
Create notes with the drawing tool for quick visual concept of ideas
Deleted notes are auto-stored in a Deleted Items folder for retrieval if needed