Purchase Orders

While paper-based processes involving emails and spreadsheets can suffice for businesses with limited purchasing needs, they often pose significant restrictions as a company scales. These limitations result in higher error risks, slower processing times, and significant difficulties in tracking and analyzing procurement data.

As the companion app to Purchase Requests, Purchase Orders allows you to efficiently initiate and oversee item purchases for your organization. This centralized hub provides immediate access to critical details, including PO numbers, order descriptions, payment terms, and more, streamlining your procurement process.

While paper-based processes involving emails and spreadsheets can suffice for businesses with limited purchasing needs, they often pose significant restrictions as a company scales. These limitations result in higher error risks, slower processing times, and significant difficulties in tracking and analyzing procurement data.

As the companion app to Purchase Requests, Purchase Orders allows you to efficiently initiate and oversee item purchases for your organization. This centralized hub provides immediate access to critical details, including PO numbers, order descriptions, payment terms, and more, streamlining your procurement process.

Simplify your buying process

  • Seamlessly transition from an approved purchase request to initiate purchase orders
  • Access all orders and requests in one place for efficient tracking and management
  • Manage costs for accurate budgeting and improve cost management

Effortlessly track purchase orders while keeping everyone informed

  • Track purchase request statuses and know when items are ready for purchase
  • Mark when items are in transit to ensure timely delivery
  • Easily access vendor information and confirm pricing within purchase order records
  • Request approvals to ensure alignment on purchase items
  • Facilitate internal communication for quick responses and stay updated on vendor interactions

Purchase Order App Features

  • Know when an item has been added to an order, pending purchase, purchased, shipped and received
  • Track status of each purchase with visual progress bar
  • See how many units are being ordered and the total cost
  • Mark the date of purchase, shipping and arrival dates
  • Select vendor items are being purchased from and directly confirm pricing before purchasing
  • Access all purchase requests and track status
  • Create a new purchase order from a request or add items to an existing order
  • Interact with employees who have requested items to be purchased using posts
  • Stay informed of a request’s approval process
  • Search requests by parts to identify manufacturer, distributor and related purchase request information
  • Access a list of company items from past purchases
  • Set up a multi-staged approval process with multiple participants or just a one-step approval to review purchase orders
  • Label each stage of your approval process and assign who you would like to approve each step of your process
  • Set a deadline date for each approver so they are aware of when they need to approve
  • Add members for full visibility into all comments, feedback, posts and key information of a change request to make well-informed decisions
  • Send notifications and reminders to each approver, letting them know they are part of the approval process or to submit their responses
  • Capture and log conversations held through emails, in-person meetings, phone or video calls
  • Categorize conversations to gather insightful metrics on various types like cold calls, first touches, follow-ups, demos, and more
  • Designate who was part of each conversation
  • Attach and access specific files or notes associated with the outreach efforts
  • Discuss insights and get input from others in your organization regarding a particular record
  • Add @mentions to message others in your organization using Notification link in the Appward sidebar
  • Like a post to acknowledge and notify the author
  • Attach documents, images, media and AppShare links connecting to any record in Appward
  • Attach files related to individual purchase orders to conveniently provide important documentation
  • Link to files in the Appward Cloud, Appward Documents or upload from local storage
  • Organize files by list order using arrow keys
  • Collect data metrics to identify patterns, recurring issues, or bottlenecks of items being purchased
  • Analyze the gathered data to proactively address challenges, streamline processes, and promote continuous improvement
  • View insights derived from data to understand the status and distribution of inventory stock
  • Collect insights on time spent and progress made on tickets to improve efficiency

Effortlessly handle your organization’s purchase orders by accessing all item details in a centralized hub.