Boards
Managing tasks and projects takes an enormous amount of organization. Relying on spreadsheets, presentations and email creates more clutter and organization issues. Plus, existing project management solutions that claim to help streamline and communicate updates on your projects often end up falling short in capabilities and feeling disconnected from where you’re doing the work.
With Appward Boards, you can visualize, prioritize, and manage tasks with the ease and familiarity of a Kanban-style board and the power of a comprehensive project management system. Effortlessly break down and assign tasks to fit your team's changing needs, share documents and deliverables, collaborate in context with real-time communication Posts and create automations to keep everything running on time.
Control the chaos with Kanban
- Manage tasks and track progress using Kanban Boards that are tailored to how your business operates
- Set up your “To do,” “Doing” and “Done” lists or create lists to match your processes
- Visualize projects progress across tasks
- Automations for setting progress, start/end timers and dates, assigning tags, and archiving
- Control access by making Boards personal, public or invite-only
- Drill down on the details of each board with advanced filtering
Cards, the ultimate taskmaster
- Clearly establish task details, deadlines, ownership, and required effort
- Monitor progress effortlessly through clear status indicators
- Track work efforts using project time estimates and integrated Timelog feature
- Manage approvals for streamlined workflows.
- Keep files organized and readily accessible with incorporated content management
- Utilize built-in Checklists to establish standardized processes
Collaboration is better when everything’s in the same place
- Initiate discussions within Posts to exchange feedback and collaborate in-context
- Communicate in real-time by using @mentions to notify team members
- Share relevant files, like documents, PDFs, images, and videos, for more effective collaboration
- Request approvals for specific tasks or deliverables utilizing the customizable approval feature
The view is yours—Boards, Lists and Gantt
- Gain a clear overview of project timelines for better project management
- Identify task dependencies to allocate resources effectively and prevent bottlenecks
- Establish task priorities by setting predecessors for accurate scheduling
- Drag timelines to extend or shorten schedules to accommodate project timelines
Boards App Features
- Add @-mentions to send Notifications to individuals or groups right in the Appward sidebar.
- Liking messages in Posts with a single click of the thumbs-up icon and it will automatically trigger a Notification to the person who authored the post, letting them know you saw their note.
- Attach documents, images, media and AppShare direct deep links to any record to and from any Appward app.
- Enlarge any attached document, image or media by double-clicking the file.
- Edit your message by clicking on the pencil icon if you need to modify or update your note.
- Authors of each message posted can delete their own comments.
- Use built-in timer to log time spent working on a task
- Start, Pause and Stop buttons for automatic time stamps of dates and times
- List view of each time a team member has logged time working on a card
- Quickly see a complete total of hours, minutes and seconds spent
- A dynamic progress bar visually displays the percentage of completion for each board
- Track progress of each card task with it’s own progress bar
- “To Do Lists” are linked to progress bars and auto adjust the percentage of completion
- Progress bars auto-scale as checks are marked off on associated checklists
- Set up automations for each list within your board to trigger updates automatically
- Establish certain actions to take place when a card within a board is moved to and from lists.
- Types of actions you can set:
- Set progress percentages as a card moves from board to board
- Set start and end dates to auto update
- Auto-populate tags that align with status, department or any other identifier to help easily filter through cards
- Auto-assign team members to a card when it’s moved between boards
- Set a timeline for when a card should be archived
- Auto-update the color of a card’s header to stay organized visually
- Trigger time log timers to start, stop and pause
- Select from contacts to assign one or multiple people to a task card.
- Stay in communication with those assigned to a card through Posts
- Know how much time each assigned person spends on an action item in Timelog
- Manage a schedule within a card to ensure assignees are completing action items and meeting deadlines
- Receive notifications when you follow a board and select when you would like to be notified based on action taken
- Notifications are automatically sent once you select assignees to a card
- At-mention a team member or all members associated with a card for instant notifications to their workspace
- Send notifications to all who are included in the approval process
- Take and log notes directly in a card to keep information in context
- Organize notes within folders for quick navigation
- Use HTML editor to format notes and highlight key information accordingly
- Create notes with the drawing tool for quick visual concept of ideas
- Deleted notes are auto-stored in a Deleted Items folder for retrieval if needed
- Manage all files associated with each card without having to look through various locations to gather necessary information
- Store documents, images or other media-rich files that are affiliated with a card task
- Select and upload files directly from your computer and store them within the boards app record file
- Access the Appward cloud file explorer and select files from organizational, personal and public folders
- Link files from Appward’s Document system via Documents
- Edit and change files after uploading
- Download files directly to your computer
- Use arrow keys to organize files
- Popout file into its own window to view it at scale
- Select from contacts who will be part of your approval process
- Title your approvals accordingly so the approver knows what they are approving
- Set approval date deadlines
- Send notifications to approvers to remind them of any upcoming approval timelines
- Approvers can add comments to whether they approve or reject an action item
- View status of whether an approval is pending, approved or rejected
- Reset an approvers status when a task needs to be reviewed again
- Create a standardized checklist in Checklist Creator to link to a particular card task
- Within Checklist Creator, you can:
- Create and edit specific responsibilities for each check
- Set checks with direct requirements
- Link steps that attach to other Appward Apps like Projects, Inspections, Audits, Actions and others
- Link one or more checklists to a card
- Track the progress of tasks being checked off a checklist with a visual progress bar
- Generate checklists reports for easy review and sharing
- Use the ‘To Do’ List column in the Details Tab to create on the fly checklists
- Work efforts progress dynamically adjusts to display percentage of completion based on ‘To Do’ list checklist
- Visualize when tasks are being worked in a Gantt Chart
- Determine the order in which tasks need to be completed
- Identify any dependencies between tasks and mark them accordingly
- Allocate resources based on task and timeline
- Set predecessors to help prioritize tasks
- Mark what needs to be completed before another task can start
- Update the start and end dates of the tasks
- Use the quick-adjust feature to shift tasks and allocate resources as needed
- Monitor the progress of a task and make adjustments as necessary
- Create tags that align with your business, project or task
- Use tags to filter and quickly find what you are looking for
- Follow a board to be notified of any actions taken
- Notifications are triggered based on any or all of the following criteria:
- When a card is completed
- When progress has been updated
- When a card is moved between lists
- When a new card has been added to a board
