Time Off

Manual time-off processes lead to inaccuracies, miscommunications, and delays in approval. This can cause excessive time managing requests, difficulty tracking accruals, and managing schedules. Resulting in negative impacts on compliance, productivity, employee satisfaction, and strain on HR and payroll.

Time Off offers automatic calculations, connected workflows, and an all-in-one calendar for comprehensive time-off management. Managers can quickly address requests, employees can track PTO hours and receive reminders, streamlining HR and payroll processes to boost satisfaction and productivity.

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Requests, approvals and notifications, all in one system

Fill out request forms easily by selecting the type of time off and the desired dates in the system
Instantly notify managers, HR, and Payroll when a request is submitted by configuring the notification settings in the system
Set up automatic reminders for employees and managers to ensure timely submission and approval of time off requests
Simplify the approval process include all pertinent information regarding type of time off and the requested dates, allowing for one-click approvals

Make calendars visible for management and employees to improve scheduling

Automatically populate company and personal calendars with approved time off requests by syncing with relevant calendars
Customize calendar views by team, department, and organization to enable efficient scheduling and accurate time off tracking
Check employee availability and confirm sufficient coverage by using the global calendar view

Automate PTO calculations and mitigate payroll errors

Automate the tracking of accrued and used PTO to eliminate manual tracking and ensure accurate records
Generate accurate reports on time-off hours used for payroll by utilizing the reporting feature
Enable employees to view their accrued, used, and remaining time off hours

Improve communications across your organization

Set up manager approval rules to ensure time off requests are reviewed and approved by appropriate managers, based on position, team, or department
Notify co-workers of upcoming time off with in-app notifications and email features
Create backlog requests for unexpected personal days, sick days, or leaves

View time off requests in your organization according to Month, Week, or Day
Quickly identify who is taking a PTO, a sick day, or out for a doctor’s appointment by checking the color-coding legend
Scroll through the months on the calendar to see past and upcoming requests
Use the list format to view all time off requests and their status

Sort time off requests by date, making it easy to keep track of upcoming leaves and to plan accordingly
Zero in on individual employee requests to manage staffing gaps
View time off requests by department to better understand and allocate resources across your organization
Quickly identify which requests are pending, approved, or denied

Time off requests can be made by simply highlighting multiple days in the request calendar
Employees can request time off for partial or full days, depending on their needs
When making a request employees can identify the type of leave requested, such as PTO, Vacation, Sick Day, Medical Leave, Doctor’s Appointment, Unpaid PTO, etc.
Employees can mark their requests as private to ensure confidentiality
The system automatically calculates the total hours requested off for each request
Employees can choose to provide more details or notate comments regarding their time off requests
Auto send email notifications directly to managers for approvals

Requested time off hours are automatically adjusted and calculated, factoring in an employee’s available PTO, sick time, and any other applicable leave types.
Employees can view their own available, used, and accrued PTO and sick time hours, giving them a clear understanding of their time off balance.
The available, used, and accrued hours are easily accessible within an employee’s time off request window and on the main bar

Generate PDF reports based on department and a selected time frame, which can be either current or future days, weeks, or months

Incorporate your company’s brand colors into calendars to maintain brand consistency
Customize the background and foreground colors for each status label
Add holidays that your company recognizes into your calendars to avoid scheduling conflicts
View holidays your business took from the previous year to aid in planning for upcoming holidays and leave requests
Plan ahead for holidays that your business will take for the upcoming year to better manage staffing and workload distribution
Select which position within your organization will have editing and adding permissions to ensure proper management of requests
Customize who will be notified, whether it be a manager or other team members, when a time off request is submitted