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Using File Explorer

Monday January 15, 2024 - 7 min read

Introduction

The File Explorer app seamlessly integrates with every application on Appward. As you navigate through various apps within the platform, you’ll find a dedicated Files tab in the details flyout of each record. Additionally, if preferred, you can access the File Explorer as a standalone application. This versatile tool allows you to efficiently manage, download, and update your organization’s crucial files, whether they are stored in the cloud or locally.

  • Organization – File Explorer offers a structured arrangement and robust file management system. You can categorize, arrange, search, and maintain your organization’s essential files.
  • Security – Store and access your files with a peace of mind due to the protection and safety measures implemented within the File Explorer app to ensure that the organization’s crucial files are safeguarded against unauthorized access, data breaches, or any potential security risks. 
  • Ease of access – Users can easily find, manage, and interact with their files, ensuring an easy-to-use intuitive experience.

Let’s take a look at an example of how the file explorer can be used within the Articles app.

Articles – Articles provides a centralized platform that empowers every member of your organization to share valuable insights and knowledge. It serves as the ultimate tool for preserving your team’s collective expertise. By doing so, it guarantees that as your workforce evolves, your business consistently accrues lifelong experience. While writing an article, you may need to upload or manage files. The File Explorer makes this possible. Let’s explore a practical use of the integrated file explorer in one of our popular apps, Articles. To learn more about Articles, please check out Getting Started with Articles.

Using the File Explorer in other Apps

Let’s try adding an image to an article. The first thing to do is locate the Add Image button within the toolbar located directly above the HTML editor within Articles.

This will bring up a menu where you can start the process of adding an image. The uploaded file can be selected from different locations. Let’s go over them.

Computer – This option is for when you need to select a file from the computer you are currently operating from.

Appward cloud – Clicking the Select from Appward Cloud button will display a menu presenting all the folders and files stored in the Appward cloud. Typically, you will encounter four standard folders—Public, Organization, Workspace, and Personal, unless your organization has made specific changes to this structure.

Appward documents – This is where you can select files directly from the Appward Documents app. For more on Documents, please check out Getting Started with Documents.

Clipboard – The Clipboard is a temporary storage area within our computer for cut or copied data. Selecting Paste image from clipboard will use the image stored within your personal clipboard as the upload.

Navigating the cloud explorer

To access the File Explorer independently, navigate to the Utilities section and select File Explorer.

This will open up the cloud explorer, where you can view and manage your organization’s important files. Let’s go through the available features.

Large Icons – You can opt for larger file icons, which provide you with a better visual of the files you are viewing. 

Icon Details – Display comprehensive information for each folder or file while keeping the icon size constrained to a smaller size. This feature is beneficial when looking for specific details about a file without the immediate need to open it up.

Upload – You can use the Upload button to transfer files from your device to the cloud explorer.

Download – You can use Download to download files from the cloud explorer to your device. 

File path – Identify the location or directory of the selected file or folder within the system.

Search – You can utilize the search feature to quickly locate specific files based on keywords or criteria. The most common use case of this feature is to search for files by name.

File Size – The file size of the current highlighted, selected file.

File Count – Access the total count of files or items present in the folder directory you are currently viewing, providing an overview of the content within the selected location.


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